What is a Capability Statement example? A capability statement describes the capabilities of a company. A capability statement will often be included with the company’s annual audited financial statements. The purpose of this document is to help the senior management of the company (usually the CEO and CFO) understand the company and its current or future plans.
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A capability statement example can illustrate how a company might prepare a document that would describe the capabilities it has. It may list the departments and functions of the company, for instance. Or the document might describe the unique capabilities of one department over another department. There are many other potential examples as well.
A capability statement template comes in many different forms. The simplest and least expensive is a one-page capacity statement example. A one-page format is simple to prepare and can be very effective if it is accompanied by a clear explanation of the differentiators of the document. In other words, what are the distinguishing features or special abilities of the document that makes it distinct from all others?
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Many businesses use a capability statement example to explain to potential customers the difference between their own products and those of a competing company. In a competitive market, it can be difficult to be sure that your products are better than those of your competitors. A capability statement example might describe to potential customers how a government vendor does business. The government vendors might describe their specific processes and government regulations that they must follow.
Another use of a capability statement example is for those in the contracting profession. It might illustrate why certain processes should be followed when acquiring certain raw materials and supplies from government agencies. Perhaps there is a lack of standardization among agencies regarding requirements or budget allotment. A capability statement might illustrate why the same requirements must be met for acquisition among the same agency acquisition personnel at different locations. Or perhaps the acquisition process is highly standardized and no one agency has the necessary expertise or capacity to comply with the requirements. A one-page capability statement can explain why and how this standard is important to companies that seek foreign assistance.
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When a company deploys its business to international markets, a different set of considerations needs to be addressed. A business statement might not suffice to describe the exact language and cultural considerations. A capability statement example is the best choice to explain these factors to potential clients or business partners. Some business statement examples have a few blank fields. These blank fields provide the flexibility of expanding the scope of your message.
If you have never conducted a global capacity review, now would be a good time to do one. Write down the past performance of your company, identify the gaps between the past performance and current expectations, and examine the reasons why these gaps exist. It may be time to revise your company’s mission, processes, structure, culture, operations, and goals. A capability statement will help you address these issues and others.
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You might want to send a printed capability statement to potential business partners abroad. The advantages of using a printable capability example include: it is easily customizable; it can be printed on demand. It gives practical advice about the key competencies needed to successfully implement your business strategies abroad. It presents an effective means of demonstrating your capability to potential business partners in a non-threatening environment.
When reviewing the qualifications of potential contractors, or business partners, another advantage of using a printed statement of capabilities is that it provides a checklist to review prior to you make travel arrangements. Perhaps you are going to conduct an international talent search and want to be sure that applicants have what it takes to do well in the United States. This type of capability review will also give the opportunity to determine whether there is a core competence in your company that you are not currently meeting. In many countries, there are government vendors that are responsible for training the contracting officers of their national agencies.
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A one-page capability statement template can be downloaded from the US Defense Language Institute website. It can be printed on standard letter-sized printer paper and then neatly folded. To customize the template, enter the desired information, such as the name of the person who is writing the letter, and the name of the contracting officer responsible for preparing and submitting the statement to government agencies. Next, select a font style – bold, italic, or script – that best fits the message. Finally, add your contact information and indicate whether the letter should be mailed or hand delivered.
Capability statements cover a broad range of topics and services offered by government agencies. However, the key benefits of the template are its ease of use and customization, and the resulting document is a simple but effective tool for identifying whether potential contractors are capable of doing the job. The US Defense Language Institute can provide Capability Statement examples that are specific to many federal agencies. In addition, other organizations, including the Small Business Administration, may provide Capability Statement examples.
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